Office Manager (Part Time)

Position Summary:

The Office Manager will play a pivotal role in maintaining an efficient and productive office environment. This position involves overseeing day-to-day administrative tasks, coordinating office maintenance, procuring office supplies, and handling travel arrangements as needed.

Key Responsibilities:

  • Act as the first point of contact for office-related inquiries and requests.
  • Manage and organize office files, records, and documentation.
  • Ensure the office premises are well-maintained, clean, and safe.
  • Schedule and oversee maintenance and repair work for office equipment and facilities.
  • Supervise and coordinate cleaning staff, ensuring cleanliness standards are met.
  • Maintain inventory of cleaning supplies and equipment.
  • Monitor and replenish office supplies, including stationery, printer cartridges, snacks and drinks.
  • Book flights, hotels, and other travel accommodations for employees when necessary.
  • Maintain travel itineraries and assist with expense reporting.


  • Higher Secondary Education.
  • Fluency in English both written and spoken.
  • Demonstrated experience in office administration and management roles.
  • Strong organizational skills with the ability to manage multiple tasks effectively.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite and task management software (for example Monday).

Reports to: HR

Job Category: Office Management
Job Type: Part Time
Job Location: Malta

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